We are thrilled to introduce the completely rebuilt Volunteering Programs in Rubric. This new system lets unions create structured programs, manage volunteer applications, assign and track shifts, and monitor hours automatically without needing separate tools or manual tracking.

Note on Legacy Volunteering: While the previous volunteering tools remain available for now, they are officially moving into a deprecation phase. We encourage all teams to begin migrating to this new, more powerful "Programs" infrastructure to take advantage of the enhanced features below.

Two Flexible Program Types

Unions can choose how volunteers move through the volunteering program:

Single Step

Volunteers apply and, once approved, can immediately start booking shifts.

Two Step

Volunteers submit a registration form and once approved, they can book shifts.This is ideal for programs that require screening or approval before allowing access to shifts.

Shift Management Made Simple

Shifts are organized into Shift Groups to provide clear structure and flexibility.

Create Multiple Shift Groups

Each volunteer program can have multiple Shift Groups, enabling you to manage different activities or time periods (e.g., Orientation Week, Semester 1, Special Events) within the same program. This allows each group to run independently with its own schedule and visibility.

Manage Shifts

Shifts can be assigned either through volunteer applications or directly by admins. In the application-based flow, volunteers apply for shifts and admins review and approve them. Alternatively, admins can manually assign one or multiple shifts to one or multiple volunteers at once, duplicate existing assignments, and optionally notify volunteers.

Admins can also adjust completed shift durations to ensure accurate hour tracking, allowing flexibility for late arrivals, early departures, overtime, or partial completion.

Volunteer Activity Dashboard

The Volunteer Activity Dashboard gives students a clear overview of their participation within a program. At the top of the profile, volunteers can see their enrolled program, personal details, and total completed hours, along with quick links to view the program or full profile.

The dashboard displays real-time shift statistics and a detailed table of all shift bookings related information. Volunteers can drop off eligible upcoming shifts when allowed and view their form submissions and statuses. On the main campus profile, a summary widget highlights upcoming shifts and key volunteering statistics, providing a quick snapshot of engagement and progress.

Stay tuned for more exciting features up ahead!