Changelog

Keeping track of what was submitted and what changed just got a whole lot easier.

We’ve introduced Submission History for form submissions, giving you a complete record of previous submissions when a form is submitted more than once. You can now look back at earlier answers directly from the submission, making it easier to understand what changed and what was originally provided.

See the complete submission history

The History button appears whenever a submission has more than one version. Open it to see every version of a submission in one place, including the original response and any subsequent submissions.

The history sidebar shows each version separately, with the current submission clearly identified. You can review the answers and open any uploaded files from each version, so you can see exactly what was submitted at each point in time.

Nothing gets lost when a submission changes

When a submission is rejected and submitted again, answers are changed, or a response is rescinded and resubmitted, the previous version remains available in the history.

Instead of only seeing the latest response, Unions can go back and review what was originally submitted and compare it with the updated version. This provides a clearer record of how a submission changed throughout the review process.

Useful for reviewing submissions

• Rejected and resubmitted forms: See what was originally submitted alongside the updated version.

• Changed answers: Review previous answers when a student updates their submission.

• Uploaded files: Access files that were included with previous submissions.

• Auditing: Keep a record of what was submitted at different points in the process.

• Resolving questions: Check the original response when you need to understand how or why a submission changed.

Submission History is live now!

Open any form submission and select History to see the previous versions of that submission.

Keeping track of which clubs have done their paperwork just got a whole lot easier.

We've introduced a new Compliance module, giving you a live view of every club against each of your yearly requirements - form submissions, training completion and executive team requirements - all in one table, with nothing to update by hand.

Every club, every requirement, one table

Each compliance item you create is linked to something real on the platform: a form clubs must submit, a training program their execs must complete, or an executive team requirement. When a club submits the form, completes the training or updates their team, their status updates by itself - the table can never fall out of date, because it's reading directly from the source.

Sort any column to surface the clubs that need attention first, filter by affiliation, search, and export the whole view to CSV. Stat cards up top show at a glance how many clubs are fully compliant.

Set it once, it runs every year

Pick your compliance year's rollover day, give each item an open date and a deadline, and you're done - for good. Statuses reset automatically at rollover, deadlines re-arm themselves every year, and clubs that miss a deadline show as overdue until they catch up. Late still counts: a club that submits after the deadline flips to compliant and stops being chased.

Clubs see exactly what's needed

Every club gets its own Compliance page in the club portal showing where they stand on each requirement - what's done, what's outstanding, and what's due when - with a button that takes them straight to the form, the training program or their team page. No more "what do we actually need to do?" emails.

Follow up without the chasing

Clubs are automatically tagged by their compliance standing, and a new set of email options in Communicate puts those tags to work:

• One-off nudges - email every club currently missing a specific requirement (or missing anything at all), addressed to the club email or straight to their Presidents, Vice Presidents, Secretaries or Treasurers.

• Automatic reminders - set up a campaign once and it emails each club when they've been non-compliant for 3 days, again at 1 week, and again at 2 weeks. Clubs that sort themselves out stop receiving reminders automatically, and repeat offenders re-enter the sequence - including next year.

Every email can include a personalised link that takes each club directly to their own compliance page. And clubs whose submission is sitting with your team for review are never chased - they're waiting on you, not the other way around.

Use cases

• Start of year: see instantly which clubs have submitted their AGM minutes, completed exec training and filled their committee - and which haven't.

• Chasing stragglers: one email to the Presidents of every club still missing a requirement, in a few clicks.

• Hands-off reminders: the 3-day / 1-week / 2-week sequence runs itself all year, so nobody slips through quietly.

• Reporting: export the table to CSV for a board paper or an end-of-semester snapshot.

Voters can now read about a candidate without leaving their ballot. A Candidate Info link sits beside every candidate - opening it shows their photo, statement and party details over the ballot, and closing it puts the voter back exactly where they were, with their selections untouched.

Now you can

• Answer "who are these people?" at the moment it matters. For most voters the ballot is the first time they meet the candidates. The answer is now one tap away instead of somewhere else entirely.

• Stop losing voters who go looking. Nobody has to leave the ballot, find the candidate information elsewhere, and start their vote again.

• Put candidate statements in front of voters who will actually read them. Candidates write them; this is the first time most voters see them at the point of deciding.

• Run it on the profiles you already collect. Photos and statements already on the candidate record appear automatically, so there is nothing extra to set up.

Get Started

Candidate profiles are available now in the Elections module. Open your election, tick Candidate Profiles on the Ballot under Advanced Options, and save. It can be switched on at any time, including for an election that is already running.

Not running your elections on Rubric yet? Contact us at sales@hellorubric.com or speak to your account manager..