We are thrilled to unveil the completely redesigned Training Programs in Rubric! Whether you are onboarding new club executives, running a professional development workshop, or managing in-person training sessions, our new infrastructure provides a seamless, professional environment for structured learning and compliance.

The new Training Programs allow unions to create structured courses, manage enrolments, track completion, and enforce requirements all within the platform.

Head over to Student Services > Training Programs to access this new module.

Flexible Training Programs

Training Programs can be held in two ways:

• Self-paced training: Programs can include multiple units/modules, which can be required to be completed in order for step-by-step learning. Participants progress through content, quizzes, and requirements at their own pace with full progress tracking.

  

• In-person training: Sessions can be organized as events within the program, allowing unions to schedule training, manage registrations, and track attendance using the ticketing system.

  

This allows unions to manage both structured learning and live training in one place.

Self-Paced Training

Units

Each training unit can include quizzes, require a minimum pass rate, be restricted by branch tags, and have active date ranges. The system automatically calculates quiz scores, compares them to the required pass rate, highlights incorrect answers, and prevents submission if the score is too low.

Enrolment Options

Unions have multiple ways to enrol students. Individuals can be added manually, in bulk, automatically as new executives are added, or via a public enrolment link.

The system tracks enrolment date, type, expiry, and any periodic retraining requirements, making it easy to manage ongoing compliance.

Compliance & Completion

Programs can enforce completion rules such as requiring all executives to complete, at least one per club, or leaving completion optional.

For recurring training, the system can automatically schedule recompilation either after a set number of weeks or on a fixed annual date, ensuring refresher or compliance training is completed on time.

Unit Participation & Submissions

Students can participate in multiple units within a training program, with each unit displaying its completion status. From their dashboard, they can start new units, view completed submissions, and track pending ones.

This structured view gives clear visibility into progress, allowing students to easily move between units and complete their training.

In-Person Training

For in-person training, participants are managed through event registrations within the program, with attendance tracked via the ticketing system.

Additional Features

• Certificates and documents can be set up to be automatically issued upon completion

• Students can track progress, expiry dates, and upcoming retraining requirements

• Restrict access to specific society tools or executive only features until training is completed, with automatic access restoration upon completion

• Real time tracking of participants, per unit completion status, overall progress, and submission history

Potential Use Cases

• Executive onboarding and compliance training (self-paced modules)

• Role-based training for club leaders with progress tracking

• Induction sessions and workshops managed as scheduled events

• Attendance tracking for training days, camps, or programs

• Multi-session training programs (e.g. weekly or weekend sessions)

• Hybrid training with online modules and in-person sessions

Stay tuned for more exciting features up ahead!