Ticket/Merch Discount Codes
It would be helpful to allow clubs to have discount codes for tickets and merch. While there is a “password” option, it makes that ticket/deal public to everyone, which isn’t always appropriate.
Next and Previous Button in Form Submissions
We would love to see a feature that allows users to navigate directly to the next form submission without needing to close out of the current one, similar to Google Forms and Microsoft Forms. This would be especially useful for areas such as Volunteer Applications, where we need to review submissions and then approve or reject them. Having to close the submission, return to the list, and then click into the next one makes the process quite tedious. A simple “Next Submission” (and ideally “Previous Submission”) option would make reviewing submissions much more efficient.
Custom Categories for Events
It would be really useful to be able to add/remove event categories ourselves based on the needs of our clubs and societies. At the moment we feel that the categories could be expanded to better match the events that are hosted year round. In turn would allow students to search for events easier and more targeted to what they are looking for. Thank!
Reorder/Sort Training Events
When creating events within a Training Program, there is currently no option to sort or manually reorder the events. In our case, we run multiple training sessions on the same day for different programs, so it would be helpful to have greater control over how these sessions are displayed. It would be great to have either: The ability to manually reorder events within a Training Program; or A sorting function, such as alphabetical order, date/time, or event name. This would make it much easier to organise multiple training sessions and ensure they are displayed in a clear order for students registering.
Application-Linked Unique Access Codes for Subsidised Event Tickets
Background We run a student subsidy program that helps eligible students access discounted tickets for selected events. As part of this process, students are required to apply for the subsidy so we can assess eligibility, approve requests, and track the distribution of financial assistance. Current Workflow Our ideal process would be: A student submits a subsidy application through Rubric. We review the application against our eligibility criteria. If approved, the student automatically receives a unique access code in their approval email. The student enters this code when accessing the event registration page. The code unlocks a hidden discounted ticket type that is not visible to the general public. The student purchases the subsidised ticket. Why Existing Options Don't Meet Our Needs I have reviewed the existing feature request regarding password-protected ticket access. While this is a step in the right direction, it does not fully address our use case. A shared password creates the risk of being distributed between students. Once a password is shared, students who have not applied for or been approved for the subsidy could potentially access the discounted ticket option. This would bypass our assessment process and significantly reduce our ability to track who has requested and received financial assistance. Similarly, using a private event link creates the same issue. Private links can be forwarded or shared, allowing students to access subsidised tickets without submitting an application through Rubric. Requested Enhancement We would like the ability to generate unique, application-linked access codes that can be issued only to approved applicants. Key requirements: Students must first submit an application through Rubric. Approval of the application triggers the distribution of a unique code. The code unlocks access to a hidden discounted ticket type. Discounted tickets remain invisible to the public unless a valid code is entered. Codes can be issued individually to specific students. Administrators can track which code was issued to which applicant. Codes can be configured as single-use or limited-use, depending on the program requirements. Benefits This feature would: Ensure subsidised tickets are only accessed by approved applicants. Prevent unauthorised access through shared links or common passwords. Maintain accurate records of subsidy applications and approvals. Improve reporting and auditing of financial assistance programs. Create a seamless workflow between applications and event registrations within Rubric. For organisations like ours that provide targeted financial support, this functionality would create a secure and scalable way to manage subsidised event access while maintaining accountability and accurate data collection.
Hiding executive details from public view
A few Clubs have raised concerns about the names of their exec team being publicly visible, especially where the Club happens to be related to a topic of wider public discourse (which the Club or Club Executives may or may not actively be involved with). The worry is that this exposes their identities to potential privacy breaches, such as doxing by bad actors, whether within the University community or beyond. We agree that this is something to be concerned about and different Clubs will have an higher risk of this happening at different times.. In order to address this, we’d like to see the following implemented (noting that this should not impact the Admin view/site, full names should always be visible there) Exec names are always hidden from public view and are instead only visible when once logged into Rubric Within their Club settings a Club can change how their Exec details are presented to students once they’re logged in. By default it’s the full name The following alternate options (aside from full name) are proposed in order of preference, but we’re only asking for at least ONE of these options to be available Pseudonyms/Preferred Name – Each Exec can set a display name to be used First Name ONLY (e.g. John) First Name, Last Initial (e.g. John S) First Initial, Last Initial (e.g. J S) Names hidden completely
Customise Committee Order
Create a way to easily change the order in which committee members appear on the club’s committee page. Currently, it seems that the most recently updated member is moved to the front of the list, it would be nice to have a way to customise the order more easily, without manually changing images.
Bulk Approve and Reject Form Submissions
We would love to see a feature that allows us to bulk approve or reject form submissions, similar to the functionality currently available within the Volunteering module. This would be useful when reviewing a large number of submissions, as it would save time compared to having to approve or reject each submission individually.
Tap & Pay - Sell Multiple Items
When we are trying to sell merchandise or tickets through Tap & Pay, it doesn't let us sell more than one thing. It doesn't really make sense to make someone go through a transaction three times if they are trying to buy three tickets to an event, or 4 different stickers - especially when you can add as many items to the cart in the web browser. I’d like to suggest a workflow where a club can sell someone as many items as they would like to buy via Tap & Pay.
Bulk Actions on Form Submissions
The ability to select multiple form submissions at a time and make actions on it such as Approvals and Rejections. For forms that take a lot of submissions and reviews happen in Excel, bulk exports would be amazing. Thank you!
Bulk download attachments
We would love a mass download feature for uploaded files across multiple form submissions within one form. Currently, we are having to go into submissions one-by-one to download critical information sent to us (sometimes by hundreds of students). Instead it would save a lot of time if we could download all file submissions across all form submissions en masse in a zip file.
"Hidden" but still active membership types
We have Life Members of our organisation, but these are awarded to a very limited number of people rather than a membership that people can sign up for / buy. Currently I believe a “hidden” membership more or less deactivates it regardless of the membership validity date, in that it’s hidden from the membership types listed for purchase, but also is hidden from the members that hold that membership type. Ideally we’d like to create Life Member as a membership type that can’t be purchased, and instead we would use the Sell Cash Memberships feature to add the people that the membership is awarded to, and allow them to see that membership in their profile.
Allow Price Variations for Merch Types
It would be helpful if clubs/societies could make different merch types within the same listing different prices. For example, they might be selling sweaters and want to give the option for a printed sweater ($25.00) or an embroidered sweater ($35.00), and it would be an easier workflow if the options lived within one merch listing instead of making separate ones that a customer might miss.
Membership Type Reporting & Filtering
Would it be possible to add a reporting feature that allows us to view all membership types created across clubs, including the affiliation period/status assigned to each membership type? Ideally, the report would allow us to filter by affiliation period/status, such as identifying all membership types that are currently set to “Lifetime.”
Option to have an about us page as the default page (instead of events page)
Have the option to have an about us page for your club, and have it as the default page. If possible the option to embed an iframe of another website in the about us.
Flag Incomplete Fields in Forms
Hi! At this time, when users fill out forms, if they miss a field, they get a notification that the form is incomplete, but there is no indication of which field this refers to. Additionally, when we have a character limit on a form field, the form doesn’t indicate how many characters they’re at, or which field is over the limit if they do go over the limit. It would be helpful if the system highlighted these “errors” rather than just saying that there’s an issue with the form.
Automated Release - Tiered Tickets
With most ticketing platforms, ticket tiers automatically unlock when the one before it sells out. I’d like to recommend that Rubric adopt a similar workflow so that sellers do not have to try to guess when certain tiers will sell out to stagger “release dates”, and so that if Tier 1 sells out in the middle of the night, Tier 2 automatically stops (there isn’t a delay).
Customize "reply-to" email for form-related notifications
When administrators add a note, approve, or reject a submission, clubs receive an email. The email address of the user who took action is used as the “reply to” email address. My team primarily works from a shared email inbox, and we would like for any replies to be sent to that shared email address instead. Adding “please send replies to [shared email]” to the email template will get overlooked, unfortunately! This would be a good feature to have at the individual form level for more specific use cases, or at the union level to apply automatically to all forms.
Further Categorising "Other" Forms and displaying deadlines
We have a large number of “Other” Club Forms, and in a Club’s forms list, these are all listed together under Other Form. we’d love to be able to categorise them further, either displaying them as separate lists or just as a separate column in the Other Forms that users can sort/filter by. It would also be helpful to display any form closing dates in the lists of forms as well.
Giving non-executives to access to some Club features of Rubric
Several students and some staff are requesting allowing for non-elected contributing members to be able to have permissions on the clubs admin side so that they can create events and send newsletters A few of them have said they are very keen to move their operations to Rubric but want to delegate these responsibilities to their subcommittees What it would look like: On https://portal.hellorubric.com/team_management there would be a heading for Executives (Elected ONLY) and then a heading for Contributing Members (Directors, Subcommittee etc. Unelected contributors) Some functionality that would that I think should be different and/or limited for these non-elected contributing members include *they aren’t considered exec for union purposes, e.g. for union mailing lists, training requirements etc *they aren’t listed on the Club’s linkinbio page *certain access can’t be given, e.g. Club Administrator, Memberships, Society Settings, Settlements and Union Forms