Changelog

You can now run members-only elections without uploading a single voter list!

Until now, getting voters onto your electoral roll meant importing a spreadsheet of voters or enabling university SSO. With Membership Voting, your electoral roll builds itself: anyone holding an active membership simply opens the ballot, logs in, and votes, eligibility is checked automatically.

Whether it's a union-wide student election or a club AGM committee vote, the same option is available right from the election creation page.

How it works

1. When creating an election (as a union or as a club) select the new Membership Voting card under Advanced Options.

2. Choose who's eligible:

• All memberships - any student with an active membership can vote, or

• Specific memberships - pick exactly which membership types qualify (e.g. only Full Members, not Associates).

3. Share the ballot link with your members.

When a student opens the ballot, we verify they hold a current, valid membership of a qualifying type and add them to the electoral roll on the spot. The checks happen right when the student accesses the ballot.

Good to know

• Memberships are scoped to you. Union elections validate against the union's own membership types; club elections validate against that club's membership types.

• Works alongside voter imports. You can still add or import voters manually, anyone on your uploaded list can vote via their voter link as usual, whether or not they hold a membership.

• Expired and invalid memberships don't count. Only active, valid memberships qualify.

• One person, one vote. Voting once removes the ballot from reach, exactly as with every other election type.

• Like SSO, membership validation is locked in when you create the election, though you can still adjust which specific membership types qualify until voting opens.

✨ New Feature: Appointment Deletion

• Added appointment deletion functionality - Union administrators can now delete/cancel appointments directly from the case submission

• Smart email notifications - Cancellation emails are automatically sent only to recipients who previously received appointment creation emails

We’ve added some powerful new options to make managing grants easier for you!

• 💰 Adjust Existing Grants: You can now update an existing grant by adding or removing funds. Just enter a positive amount to add money or a negative amount to reduce it. This gives you full control over grant balances for any application.

• 🆕 Create New Manual Grants: Need to add a grant for a club that doesn’t yet have one? You can now create a new manual grant application directly in the system — all in a few clicks!

• ⚠️ Important: Changes made manually here will not appear in external systems like Xero or QuickBooks. This only affects the grant records inside this platform.

These updates are designed to give you flexibility and transparency when managing your club grants. Happy allocating! 🎉